Title: Project administration officer Employer: Keysoft Technologies Inc.1925 18th Avenue NE, Suite 115, Calgary, T2E 7T8 Wages: $28.85/hour Vacancies: 1 vacancy Joining: As soon as possible Employment type: Permanent employment, Full time35 to 40 hour/week Employment conditions: Morning, Day OverviewLanguagesEnglish EducationCompletion of secondary school is required.Experience2 years to less than 3 years Work setting· Private sector Responsibilities Tasks· Review, evaluate and implement new administrative procedures· Delegate work to office support staff· Establish work priorities and ensure procedures are followed and deadlines are met· Carry out administrative activities of establishment· Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation· Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services· Assist in the preparation of operating budget and maintain inventory and budgetary controls· Assemble data and prepare periodic and special reports, manuals and correspondence· Oversee and co-ordinate office administrative procedures Experience and specializationComputer and technology knowledge · Spreadsheet· MS Excel· MS Office· MS Outlook· Project management software Employment groupsThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, YouthHOW TO APPLYBy emailkeysofttechjobs@gmail.comThe employer accepts applications from:· Canadian citizens and permanent residents of Canada.· Other candidates with or without a valid Canadian work permit.
Title: administrative assistant Employer: Impact Health Physiotherapy and Sports Injury Clinic Address: 1424 Southview Dr SE suite 105, Medicine Hat, AB T1B 4E7 Wages: $22.00/hour Vacancies: 1 vacancies Joining: As soon as possible Employment type: Permanent employment, Full time30 to 40 hours /week Employment conditions: Day, Evening, Morning, ShiftOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateor equivalent experienceExperienceExperience an assetOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksCoordinate the activities of the HR department in order to ensure they meet the organization’s goalsCoordinate the flow of information within the teamDirect and control daily operationsDirect staffEvaluate daily operationsMotivate staffOpen and distribute mail and other materialsPlan and control budget and expendituresPlan and organize daily operationsSupervise other workersEstablish and implement policies and proceduresTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationOversee the preparation of reportsOrder office supplies and maintain inventoryOrganize staff consultation and grievance proceduresArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasConduct researchProvide customer serviceRecruit and hire workers and carry out related staffing actionsMaintain and manage digital databasePerform basic bookkeeping tasksEvaluate work environments, programs and procedures to control, eliminate, and prevent disease or injurySupervise office and volunteer staffSupervision1 to 2 peopleBenefitsHealth benefitsDental planDisability benefitsHealth care planParamedical services coverageVision care benefits Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, Youth HOW TO APPLYBy emailimpacthealthmhc@gmail.com The employer accepts applications from:· Canadian citizens and permanent residents of Canada.· Other candidates with or without a valid Canadian work permit.
Employment conditions: Morning, Evening, Day; shift work requiredWork Hours: 35 – 40 hours/weekJob Duties:1) Review, evaluate and implement new administrative procedures.2) Delegate work to office support staff.3) Establish work priorities and ensure procedures are followed and deadlines are met.4) Carry out administrative activities of establishment, administer policies and proceduresrelated to the release of records in processing requests under government access to information and privacy legislation.5) Co-ordinate and plan for office services such as accommodation, relocation, equipment,supplies, forms, disposal of assets, parking, maintenance and security services etc.
About Us:Canadian Migration Institution Inc. is a professional immigration and education consulting firm, led by a licensed immigration consultant. We specialize in providing expert guidance to individuals and families navigating immigration pathways not only in Canada but also through our Global Citizenship programs. As a small but highly dedicated team, we focus on delivering personalized, high-quality services tailored to the unique needs of each client. Our services are driven by the professional qualifications and expertise of our founder, a licensed immigration consultant, ensuring that our clients receive the best possible advice and assistance. We are committed to delivering high-quality, personalized services to help clients achieve their immigration goals in Canada and worldwide.Job Responsibilities:As an Administrative Assistant (NOC 13110), you will play a critical role in supporting the company’s operations, immigration consulting tasks, and marketing efforts. This is an in-person position based at our office located at 301 McCurdy Dr., Malahat, BC, Canada. You will be responsible for a variety of tasks and need to be versatile in your role. Your key responsibilities include:Administrative Duties:· Managing office communications, handling phone calls, emails, messages, and client inquiries.· Organizing and maintaining electronic and paper records of clients, ensuring proper documentation.· Scheduling meetings, appointments.· Draft, review, and proofread business correspondence, and client documentation.· Assist with invoicing and payment follow-ups.· Maintain office supplies and ensure efficient office operations.· Handling the receipt and distribution of incoming emails and regular mail, ensuring timely and smooth communication across the company.· Writing and publishing news releases, and social media content on the company’s website and platforms.· Preparing project guides, program introductions, checklists, and pitch decks for internal and external use.· Research Canadian immigration policies, program updates, and regulatory changes.· Assisting in creating business plans and financial proforma documents for client applications.· Editing and proofreading professional documents to ensure clarity and accuracy.Immigration & Client Support Duties:Assist in preparing and submitting immigration applications and related forms.Prepare immigration applications and required documents for review and finalization by the licensed immigration consultant.Assist employer to provide immigration counselling to clients and answering client questions. Provide clients with assessments and evaluations related to immigration programs.Gather and organize client documents, ensuring timely submission and efficient processing.Coordinating the collection and transfer of relevant documents for immigration processes, ensuring efficient communication between clients and the immigration team.Maintain confidentiality and security in handling sensitive client information.Assist with case file management and liaising with government agencies.Qualifications & Requirements:A university degree in business administration, immigration consulting, marketing, communications, or a related field is required.A minimum of 1-3 years of administrative and immigration counselling related experience is required.Experience in immigration agencies, law offices, professional consulting firms is strongly preferred.Strong business writing skills, including business proposals, financial documents, and promotional materials, are an asset.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Experience with case management software, government portals (e.g., IRCC online application system.Familiarity with WordPress, social media tools, and design platforms (e.g., Canva, Photoshop) is an asset.Language Skills:Fluency in English is mandatory.Second language (e.g., Mandarin, Cantonese) is a strong asset.Key Competencies & Attributes:· Excellent organizational and time management skills, with the ability to manage multiple tasks.· Attention to detail and accuracy in document preparation and content creation.· Ability to work independently and take initiative.· Strong analytical and research skills.· Professionalism and confidentiality in handling client information.
Specific Skills:· Answer all e-mails, phone inquiries, and relay inquiry or messages to right people or department· Prepare and proofread mail and email correspondence· Oversees all incoming and outgoing document and distribute to the appropriate personnel· Reproduce and organize documents for distribution, mailing, and office records· Facilitate the transmission and receipt of communications and documents through electronic mail systems· Oversee the inventory of office supplies, procure office supplies if needed, and coordinate the maintenance problem to maintenance department· Support the preparation of meeting agendas, attend meetings, and document proceedings through minute-taking.· Provide support in administrative processes including budget submissions, contract management, and work schedule coordination· Responsible for sorting, processing, and verifying receipts and other related documents.· May coordinate and oversee the workflow of other office support personnel· Scan, categorize, and archive documents following company guidelines· Locate, retrieve, or duplicate documents from files as per clients· Ensure proper tracking of filed and removed materials· Monitor the removal of documents from files to ensure that loaned documents are duly returned· Maintain a record keeping of daily visitor count· Enter the client information into the system for record-keeping purposes. Terms of Employment: Permanent, Full-timeLanguage of work: EnglishWage: 21.63 per hourHours: 30 to 40 hours per weekWork Location: Nipawin, Saskatchewan Education: Completion of secondary school education may be required Work Experience: Experience is an Asset; Employers willing to train the right candidate
OFFICE COORDINATOR (NOC: 13100)Posted on May 09, 2025, by DREAM MASSAGE JOB DETAILSLocation:Red Deer, Alberta T4N 4N7 Salary$ 35.40 hourly/30 hours per Week Terms of employmentPermanent employment Full timeDay, Weekend Start dateStarts as soon as possible Vacancies1 vacancy OVERVIEWLanguagesEnglish EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience1 year to less than 2 years Work setting· On site Work must be completed at the physical location. There is no option to work remotely. RESPONSIBILITIESTasks· Establish work priorities and ensure procedures are followed and deadlines are met· Carry out administrative activities of establishment· Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services· Assemble data and prepare periodic and special reports, manuals and correspondence· Perform data entry· Oversee and co-ordinate office administrative procedures· Monitor and evaluate ADDITIONAL INFORMATION Work conditions and physical capabilities· Ability to work independently· Fast-paced environment· Work under pressure· Tight deadlines· Attention to detail· Large workload Personal suitability· Efficient interpersonal skills· Excellent oral communication· Excellent written communication· Flexibility· Organized· Reliability· Ability to multitask· Time management· Adaptability· Integrity· Team player WHO CAN APPLY TO THIS JOB?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada. HOW TO APPLYDirect ApplyBy applying directly on Job Bank (Direct Apply) By emaildreammassage-jobs@post.com This job posting includes screening questions. Please answer the following questions when applying: · Are you currently legally able to work in Canada?
Job RequirementsLanguagesEnglishEducationSecondary (high) school graduation certificateor equivalent experienceExperience1 year to less than 2 yearssalary: $25.00/hourPosition:1ResponsibilitiesTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer electronic enquiriesOrder office supplies and maintain inventoryArrange travel, related itineraries and make reservationsSet up and maintain manual and computerized information filing systemsSupervise office and volunteer staffHow to applyBy emailotalenterprises@outlook.com
Office Coordinator Responsibilities • Approve and supervise the implementation of office administrative procedures; • Establish work priorities to ensure that work execution and policy implementation are completed within the prescribed time; assist staff in different areas to ensure compliance with policies. • Arrange office space to ensure the efficient usage of the office and the accommodation of all employees. Order necessary tools and resources to ensure staff has all is needed for their performance. • Interact with visitors to create a caring and welcoming environment. • Direct investigations and supervise authoritative activities identified with project planning, contracting and budgeting. • Provide the advice in the planning of working financial plan and keep up stock and budgetary controls. • Build up and maintain a good relationship with banks and government, responsible for smoothing the process of financial support application. • Responsible for preparing the company’s monthly, quarterly, and annual work plans, report and organize implementation. • Establish and organize company-related files. Qualifications: High school diploma. A university degree or college diploma in business or public administration is an asset 1+ years of experience in a clerical position Salary: $35 per hour Location: 155 Rexdale Blvd suite 502, Etobicoke, ON M9W 5Z8 Full-time employment Please send your resume to: hr@trinitystar.ca
Administrative Officer Responsibilities • Approve and supervise the implementation of office administrative procedures; • Establish work priorities to ensure that work execution and policy implementation are completed within the prescribed time; assist staff in different areas to ensure compliance with policies. • Arrange office space to ensure the efficient usage of the office and the accommodation of all employees. Order necessary tools and resources to ensure staff has all is needed for their performance. • Interact with visitors to create a caring and welcoming environment. • Direct investigations and supervise authoritative activities identified with project planning, contracting and budgeting. • Provide the advice in the planning of working financial plan and keep up stock and budgetary controls. • Build up and maintain a good relationship with banks and government, responsible for smoothing the process of financial support application. • Responsible for preparing the company’s monthly, quarterly, and annual work plans, report and organize implementation. • Establish and organize company-related files. Qualifications: High school diploma. A university degree or college diploma in business or public administration is an asset 1+ years of experience in a clerical position Salary: $35 per hour Location: 4500 Sheppard Avenue East, suite 45, Scarborough, ON M1S 3R6 Full-time employment Please send your resume to: joardenehr@gmail.com
Office administratorPosted on by Desire Truck repair and alignment Ltd.Job detailsLocation: West St Paul, MBSalary26.92 hourly / 40 hours per WeekTerms of employmentPermanent employmentFull timeDay, Evening, Morning, WeekendStart date: Starts as soon as possibleVacancies: 1 vacancyOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsResponsibilitiesTasksReview, evaluate and implement new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesTrain staffOversee and co-ordinate office administrative proceduresAdditional informationWork conditions and physical capabilitiesFast-paced environmentWork under pressureTight deadlinesAttention to detailPersonal suitabilityEfficient interpersonal skillsFlexibilityOrganizedReliabilityAbility to multitaskTime managementEmployment groups Help - Employment groupsThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, Older workers, Veterans, Visible minorities, YouthWho can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyBy emaildesiretruckrepair@outlook.com
