Administrative Assistant

TITLE: ADMINISTRATIVE OFFICER (NOC 13100)EMPLOYER: NORTHLAND PROPERTIES CORPORATIONJOB LOCATION:310-1755 West BroadwayVancouver, BC V6J 4S5Workplace informationOn siteSalary$ 59,408 annually / 33 hours per WeekTerms of employmentPermanent employmentFull timeDay, MorningStarts as soon as possiblevacancies1 vacancySourceOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksImplement new administrative proceduresReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencePerform data entryTrain staffOversee and co-ordinate office administrative proceduresResolve conflict situationsMonitor and evaluatePlan and control budget and expendituresAdditional informationPersonal suitabilityFlexibilityOrganizedReliabilityAdaptabilityTeam playerBenefitsBenefits:Extended family Health care, including vision, dental, and Group Life Insurance.Yearly bonus opportunities.Retirement Saving Plan (RRSP) after a year of employment.Flexible schedule, with possibility of hybrid work.Employee discounts across the Northland-owned hotels and resorts.25% discount at selected restaurants for up to 6 people.½ price passes/lift tickets at Grouse Mountain and Revelstoke Mountain Resort for up to 4 people.Humana Care free mental health support & counselling.Contribute to a unique construction model focused on teamwork and cooperation.Be a valued member of a team in an organization with unparalleled opportunities.Collaborative, friendly working environment with a fun and inclusive culture.5 days of paid sick leave per year as per BC employment standards.Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:Support for newcomers and refugeesProvides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugeesSupport for youthsProvides awareness training to employees to create a welcoming work environment for youthSupport for Indigenous peopleProvides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workersWho can apply for this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyBy emailpfernandes@northland.ca

Schedule and confirm appointmentsManage membership agreement of clients Answer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasOpen and distribute regular and electronic incoming mail and other material and co-ordinate the flow of informationType and proofread correspondence, forms and other documentsPerform data entryProvide customer service

OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to ensure they meet the organization’s goalsCoordinate the flow of information within the teamDirect and control daily operationsDirect staffEvaluate daily operationsMotivate staffOpen and distribute mail and other materialsPlan and control budget and expendituresPlan and organize daily operationsReview HR projects to assure compliance with laws and regulationsSupervise other workersTrain staffEstablish and implement policies and proceduresTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesOversee the classification and rating of occupationsPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee the preparation of reportsOrder office supplies and maintain inventoryArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasPerform data entrySupervision5-10 peopleExperience and specializationComputer and technology knowledgeMS ExcelMS OutlookMS PowerPointMS WindowsMS WordAdditional informationWork conditions and physical capabilitiesAbility to work independentlyTight deadlinesAttention to detailLarge workloadWork with minimal supervisionPersonal suitabilityExcellent oral communicationExcellent written communicationAccurateTime managementDependabilityHow to applyDirect ApplyBy Direct ApplyBy emailpawardrywallinc@gmail.com