Administrative assistant

Responsibilities

Tasks

• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Perform basic bookkeeping tasks
• Plan, organize, direct, control and evaluate daily operations
• Assign, co-ordinate and review projects and programs

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Quick Books

Technical terminology

• Financial

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Accurate
• Quick learner