Administrative Assistant

Specific Skills:·         Answer all e-mails, phone inquiries, and relay inquiry or messages to right people or department·         Prepare and proofread mail and email correspondence·         Oversees all incoming and outgoing document and distribute to the appropriate personnel·         Reproduce and organize documents for distribution, mailing, and office records·         Facilitate the transmission and receipt of communications and documents through electronic mail systems·         Oversee the inventory of office supplies, procure office supplies if needed, and coordinate the maintenance problem to maintenance department·         Support the preparation of meeting agendas, attend meetings, and document proceedings through minute-taking.·         Provide support in administrative processes including budget submissions, contract management, and work schedule coordination·         Responsible for sorting, processing, and verifying receipts and other related documents.·         May coordinate and oversee the workflow of other office support personnel·         Scan, categorize, and archive documents following company guidelines·         Locate, retrieve, or duplicate documents from files as per clients·         Ensure proper tracking of filed and removed materials·         Monitor the removal of documents from files to ensure that loaned documents are duly returned·         Maintain a record keeping of daily visitor count·         Enter the client information into the system for record-keeping purposes.  Terms of Employment:                Permanent, Full-timeLanguage of work:                        EnglishWage:                                                21.63 per hourHours:                                               30 to 40 hours per weekWork Location:                               Nipawin, Saskatchewan             Education:               Completion of secondary school education may be required  Work Experience:  Experience is an Asset; Employers willing to train the right candidate

Title: administrative assistant Employer: Impact Health Physiotherapy and Sports Injury Clinic Address: 1424 Southview Dr SE suite 105, Medicine Hat, AB T1B 4E7 Wages: $22.00/hour Vacancies: 1 vacancies Joining: As soon as possible Employment type: Permanent employment, Full time30 to 40 hours /week Employment conditions: Day, Evening, Morning, ShiftOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateor equivalent experienceExperienceExperience an assetOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksCoordinate the activities of the HR department in order to ensure they meet the organization’s goalsCoordinate the flow of information within the teamDirect and control daily operationsDirect staffEvaluate daily operationsMotivate staffOpen and distribute mail and other materialsPlan and control budget and expendituresPlan and organize daily operationsSupervise other workersEstablish and implement policies and proceduresTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationOversee the preparation of reportsOrder office supplies and maintain inventoryOrganize staff consultation and grievance proceduresArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasConduct researchProvide customer serviceRecruit and hire workers and carry out related staffing actionsMaintain and manage digital databasePerform basic bookkeeping tasksEvaluate work environments, programs and procedures to control, eliminate, and prevent disease or injurySupervise office and volunteer staffSupervision1 to 2 peopleBenefitsHealth benefitsDental planDisability benefitsHealth care planParamedical services coverageVision care benefits Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, Youth  HOW TO APPLYBy emailimpacthealthmhc@gmail.com The employer accepts applications from:·       Canadian citizens and permanent residents of Canada.·       Other candidates with or without a valid Canadian work permit.    

Employment conditions: Morning, Evening, Day; shift work requiredWork Hours: 35 – 40 hours/weekJob Duties:1) Review, evaluate and implement new administrative procedures.2) Delegate work to office support staff.3) Establish work priorities and ensure procedures are followed and deadlines are met.4) Carry out administrative activities of establishment, administer policies and proceduresrelated to the release of records in processing requests under government access to information and privacy legislation.5) Co-ordinate and plan for office services such as accommodation, relocation, equipment,supplies, forms, disposal of assets, parking, maintenance and security services etc.